With more than 40 years of experience covering the multifamily rental industry, Apartment Guide is your authority for rental advice and apartment living. You can take inspiration with how this example is written. The notice should immediately state the date when the tenant needs to move out. Next, the inside address contains the name, address, and contact information of the recipient. Additional details should be provided in the body to make the letter notice more comprehensive. However, at least 42 or 30 days’ notice can also be given in some cases. Once you have stated all the important details pertaining to the subject of the letter, close the letter stating your contact information should there be any issues or questions. From your initial search to your next move and everything in between, we provide comprehensive tips and guides to answer all of your renter questions. It provides the date when the tenant is expected to move that is backed with complete and insightful details. In this notice to vacate template, you can provide more context and details as long as you fill out the intended spaces. This template has a clear format that will surely help express the subject in a comprehensive manner. This template comes in Google Docs, PDF, MS Word, and Apple Pages format. When thinking about how you want to tell your manager of your intention... Be prepared to let them know the date of your last day. Are you looking for a printable notice to vacate letter or document? For example, Dear Ms. Smith, or Dear Mr. Jones: both formats are acceptable and proper.Â. Although this can vary from place to place, it is common to give at least 90 days’ written notice to end the tenancy. This template will allow you to include all the necessary information with its flexible layout. Include reliable contact information as well as your forwarding address. This will document that you sent it in the correct time frame. Your Last Day of Employment: Resignation letters not only describe the employee’s intent to leave but also provide information about the last day to be worked and other requests or details. The notice will outline the details pertaining to the decision like the date when the tenants will move out, the reason, and so on. > How to Write a Notice to Vacate Letter + Template. If there are special instructions you need the tenant to follow, this is where you provide it. Since this is editable, you can include all the details you need to provide. Tips for Writing a Resignation Letter With Two Weeks' Notice . If your landlord requires the 30-day notice to be in writing, be sure you photocopy it to keep for your records. Dear [Landlord’s Name], Please accept this letter as written notice of my intention to vacate my apartment at [Apartment Community Name] on [Date of Planned Move]. In addition, the name of the tenant and landlord, complete address, remaining rent fees, etc. The body should include the important dates, e.g. State the Date: The most important thing you need to say in your letter is when you will be leaving the company. This is also where you provide dates; for example, for unpaid rent, provide the date he or she is required to pay. This template uses a clear format and straightforward design that you can easily customize to incorporate the details you need to provide. Having that knowledge will save you from a handful of headaches and tedious lawsuits in the future. should be included. Tips for writing your notice to vacate letter Before you begin this process, thoroughly read your lease. In this example, important information is detailed clearly to help the recipient easily understand its premise. You can download this and edit in Google Docs, MS Word, and Apple Pages. 63+ Notice Templates in PDF | Word | Google Docs | Apple Pages -, 28+ Travel Brochure Examples, Templates & Design Ideas, 10+ Best Family Meeting Agenda Examples & Templates [Download Now]. Editable Notice to Vacate. If a handwritten signature is required, you can print out the letter and sign it. File Format. The return address should include the name of the sender, in this case, you as the landlord, along with your complete address and contact information. Pages. When the time comes for you to move out of your apartment, you'll need to give your landlord a notice to vacate letter. The signature line should include your printed full name and sufficient space where you can affix your signature. We also highlight industry news and up-to-date national, state, city and neighborhood price and data trends to help you better understand and navigate today's rental market. The subject line presents a clear overview of the subject or topic discussed in the letter. Details. It should contain the name of the sender, complete address, and contact information. Some tenants opt to move out based on their own decisions, while others are forced to move out because of the violations they make based on the lease or rent contract/agreement that they have signed. Type your letter so that you can keep a copy of it. If a tenant has violated a provision in the contract or agreement, and you have decided to evict him or her from your property, you are required to give him/her proper notice. Even if your landlord doesn't require a formal notice to vacate letter, you should send one anyway. The notice period pertains to the number of days you should give notice to the tenant before its final implementation. This letter is required for most rentals, no matter how long the lease is. Use Business Letter Format: Use a business letter format so that your letter looks professional. However, the purpose of this notice is to notify the tenant his or her landlord will enter the property, maybe for maintenance check or operation, and so on. Conclude the letter with a complimentary close and a signature line. You can … We use cookies to give you the best possible experience and so that third parties can show you more personalized ads. I am leaving because (new job, rent increase, etc.) The contents of this notice example explain that the tenant only has five days to provide rent payment until eviction or eviction lawsuits can be filed. The date should be on the topmost part of the page, it can be on the left or right side, depending on the letter style of format you use. This late rent notice template will help you get ahead with your writing process. Read over your lease to confirm the timing requirements. This template will give you the freedom to right the specific reason for a certain tenant’s eviction. This letter constitutes my written (number of days' notice that you need to give based on your lease agreement)-day notice that I will be moving out of my apartment on (date), the end of my current lease. Review our privacy policy for more information. Size: A4 & US Letter … This has everything covered and all you need to do is provide the appropriate details. Even if your landlord doesn't require a formal notice to vacate letter, you should send one anyway. Some states require that both parties abide by certain housing or tenancy laws and policies, while others simply do not. Indicating the date of issuance of the notice will also help you determine the number of days you have given to the tenant in compliance with state laws. There can be a wide range of possible reasons why a tenant has to move out. You can follow this short and easy guide in writing a notice to vacate letter: Since this is notice is in a letter format, addresses for both the sender and receiver should be indicated. Using this will help you ensure that the notice is easily understandable. It should only include a few words, like how one would normally write in a topic outline or short sentence. This eases the … To immediately inform the tenant that he or she needs to move out from the property, you can stick this move-out notice on the door or any easily visible spots on the premise. Please advise me on when my security deposit of $ (amount agreed upon in your lease) will be returned, as well as if you will be taking any money out for damages that fall outside of normal wear and tear. The format and contents of the letter is direct and straightforward. A notice to vacate is a written document that's given to your landlord or property manager to tell them you intend to end your lease. Should you prefer to have a fillable template for a 30-day notice, then you’re at the right place. It is important to write the body of the letter as clearly as possible by providing all the relevant and necessary information. Here's a sample letter for when you give notice on your rental. You can use this editable move-out notice template to notify your landlord. The notice to vacate should be straightforward and polite. Professionally issue a notice to your tenant with the use of this notice to vacate template that you can download and edit. Below the inside address, the salutation should immediately follow.